Terms and Conditions

In effect as of 25 May 2018.

Please read these Terms and Conditions (‘Terms’, ‘Terms and Conditions’) carefully before using the EYP Member Platform operated by/maintained by the Schwarzkopf Foundation (‘SF’, ‘we’) and its programme, the European Youth Parliament (‘EYP’). The Schwarzkopf Foundation is the international umbrella organisation of the European Youth Parliament.

Your access to and use of the Member Platform (or ‘Platform’) is conditioned on your acceptance of and compliance with these Terms. They apply to users with an account on the Member Platform.

Upon creating an account to the Member Platform, you are asked to confirm your agreement with these Terms.

By accessing or using the Member Platform, you agree to be bound by these Terms.

If you have any questions about the terms, please get in touch with us via support@eyp.org. If you disagree with any part of the terms, please do not use the Platform and delete your account.

Content

Our Platform allows you to post, link, share and otherwise make available certain information, text, graphics, videos or other material (‘Content’). You are responsible for the accuracy and appropriateness of the content you upload, as well as its compliance with the Rules of Use (see below) and applicable laws. You should only provide content which you are comfortable sharing with others. You can read about who has access to your data on the Platform in our Privacy Policy: https://members.eyp.org/privacy-policy.

Any use or reliance on any content or materials posted on the Platform by other account holders or obtained by you through the platform services, is at your own risk. The EYP does not endorse, support, represent or guarantee the completeness, truthfulness, accuracy or reliability of any content or communications posted via the platform, nor do we endorse any opinions expressed through the Platform. The accuracy and adequateness of any content falls under the sole responsibility of the person who originated such content. We do not routinely monitor or control the content posted on the platform and we do not take responsibility for it. By using the Platform, you acknowledge and agree that the SF shall not be held responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of or reliance on the Content of the Platform, or during events announced on the Platform.

We reserve the right to remove content that violates these Terms, EYP’s aim and mission, or applicable laws.

Links to other websites

EYP has no control over, and assumes no responsibility for the content, privacy policies or practices of any third-party websites or services included in members’ posts. You further acknowledge and agree that the European Youth Parliament shall not be held responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.

Rules of Use

The European Youth Parliament is a unique educational programme which brings together young people from all over Europe. Thousands of young people are active as volunteers across the continent, making EYP a programme for young people, by young people. EYP’s mission is to inspire and empower young Europeans to become open-minded, tolerant and active citizens.
All members of EYP are required to use the Member Platform in a way that is consistent and appropriate with the mission and values of the organisation: independence, non-partisanship, democracy, inclusion, empowerment, contribution, cooperation, pluralism, intercultural understanding.

As such, all account holders shall refrain from any activity (including, but not limited to, messages, posts, applications, evaluations, creating events, profiles or applications) on the Member Platform that :

- would reflect negatively on EYP;
- excludes or discriminates against individuals on the basis of age, sex, gender identity, sexual orientation, disability, religion, national or ethnic origin, or any other status, or that otherwise amounts to hate speech;
- harasses other users of the Platform (Harassment is constituted by a participant pursuing conduct which he/she knows, or ought to know, amounts to harassment of another user. Types of harassment can be, but are not limited to, physical, sexual or emotional harassment. Conduct can be through acts of verbal, nonverbal or physical aggression (or threat of), intimidation or hostility, or conduct that is in any way intended to embarrass, shame, humiliate or degrade another participant through any medium);
- Is against the law;
- Misuses the Platform, for example by interfering with the functionalities or services it provides, or accessing them using a method other than the interface and the instructions that we provide;
- Encourages, supports, incites or endorses any of the above behaviour.

Account holders must not convey any personal data of other account holders displayed on the Platform to third parties (individuals or entities without an account on the Platform). Failure to respect this can lead to immediate suspension of one’s account.

By using the Platform and accepting these Terms, you also agree not to misuse the Platform.

Registration for Events

The EYP is committed to ensuring that your privacy is protected. We request, store and process your data according to our Privacy Policy for the Member Platform - you can read it in full here: https://members.eyp.org/privacy-policy.

In a nutshell, we guarantee we will not sell, distribute or lease your personal information to third parties unless we have your explicit consent or are required by law to do so.

Please note that events you attend (that you register for and/or apply for and are accepted) will be displayed in your session history with the following information: name of event (with hyperlink to event’s page on the Platform), dates, type of event, country it took place and role you attended in. If you do not wish for this information to be displayed on your profile, please do not register for the event or contact the NOC to request deletion of your registration.

The answers you submit to the questions included in an application for an event, as well as your event history, evaluations received and any comment you submitted to said evaluations, are available to Selection Panels of the respective event. The author of an evaluation maintains access to your evaluation until it is deleted from the Platform.

Selection panels, events, applications and evaluations

Whenever a user asserts the role of member of selection panels, NOC, IO staff or any other role with access to data of applicants and event participants, the user commits to treating such data with the utmost care. Users must not, under any circumstance, share the data, in full, extracts or rephrased, beyond the scope that applicants/participants have agreed to, nor to any other third parties (be it to other account holders or individuals/entities external to the Platform). Failure to respect this obligation can lead to immediate suspension of the user’s account for a duration to be determined on a case by case situation.

Evaluations submitted in bad faith, beyond the scope of an event or beyond one’s responsibilities in the event, are forbidden, going against the aim of EYP to provide learning experiences to participants. Users can report such actions and, after the required verifications, the IO will delete the evaluation. NCs will be invited to consider actions to take considering the individual in cause. The IO and Governing Body will also consider the appropriate further action to be taken on a case by case basis.

Users also commit to respect the confidentiality of applications and evaluations they are privy to (be it through submitting them or accessing them during selection panels or any other manner). Users cannot share or distribute applications and evaluations of individuals, in full or in part, beyond the members of the selection panel and beyond the timeframe for the selection process. Individuals must destroy any such material, whether in virtual or hard copy, once the selection process has ended and any post-application feedback has been given.

NC managers (for national events) and the IO staff (for International Sessions) are responsible to remove access of individuals to selection panel or event data after the selection/event has passed and any post-event responsibilities have been accomplished. Applications to events are to be deleted at the end of every year by NC managers for all events. Evaluations are deleted by the IO team once they become invalid (after four years).

The handling of all data on the Platform (events, applications, documents of any sort) is to be done in good faith, in an impartial, fair and honest manner. In case of questions as to the right procedure to follow, please contact us via support@eyp.org.

Any misuse of data shall be reported immediately to support@eyp.org.

Intellectual Property

Whenever a user uploads content to the platform, they grant shared user rights under copyright that may exist regarding the content and share all copyrights (German Nutzerrechte) with the Schwarzkopf Foundation for non-commercial use.

By sharing content on the platform, users acknowledge, without limiting the foregoing, that the Schwarzkopf Stiftung has the unlimited, worldwide, irrevocable right to create derivative new works based, in whole or in part, on the work, and the right to edit, delete from, arrange, combine, revise or adapt in any manner whatsoever the producer’s work, and to use it in any manner for purposes that seem appropriate at the Schwarzkopf Foundation’s sole discretion.

They furthermore release the Schwarzkopf Stiftung from any and all claims, demands or causes of actions that the producer has or may have in the future for libel, defamation, invasion of privacy or right of publicity, infringement of copyright or trademark, or violation of any other right arising out of or relating to any use of the rights granted under this agreement. This transfer and waiver is irrevocable.

Termination

We may terminate or suspend your access to the Member Platform immediately, without prior notice or liability, for any reason whatsoever, including, without limitation, for breach of the Terms.

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions and limitations of liability.

Changes

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will try to provide at least 30 days notice prior to any change taking effect. We reserve the right to determine what constitutes a material change.

Jurisdiction

This contract is subject to German law. The place of jurisdiction is Germany.

Contact Us

If you have any questions about these Terms, please contact us via support@eyp.org
Schwarzkopf Foundation Young Europe, Sophienstraße 28/29, 10178 Berlin, Germany